What you get on the hvac page
- A starter service list for diagnostic service calls, capacitor replacements, blower motors, refrigerant work, tune-ups, and maintenance plans.
- A localized page with hvac-specific pricing guidance, FAQs, and examples.
- PDF and CSV exports you can use to turn the list into quotes, invoices, and team-ready pricing references.
How the HVAC Price Book Builder works
Example services
- Diagnostic service call
- Capacitor replacement
- Contactor replacement
- Blower motor replacement
- Refrigerant recharge
- AC tune-up
Related tools and guides
Frequently Asked Questions
Why use the hvac page instead of the generic price book builder?
Can I replace the starter service list with my own pricing?
How do I use this price book after I export it?
About this tool
The HVAC Flat Rate Price Book Builder gives you a working flat-rate pricing system instead of a blank spreadsheet. Start from real HVAC service line items, enter your loaded labor rate and parts costs, and export a finished price book your techs can quote from on the first day.
**How flat-rate pricing is calculated:** The standard HVAC flat rate formula is: Flat Rate = (Loaded Labor × Task Hours + Parts × Markup) ÷ (1 − Target Margin). Most HVAC shops target 55–65% gross margin. If your loaded labor cost is $52/hr and a capacitor job takes 0.75 hours with a $45 part at 2.5× markup, your break-even is around $151 — price it at $189–$229 to hit target margin.
**2026 sample flat-rate ranges for common HVAC work:** Diagnostic / service call: $89–$149 · Capacitor replacement: $185–$285 · Contactor replacement: $179–$259 · Blower motor replacement: $399–$579 · Refrigerant recharge (per lb): $85–$170 · AC tune-up: $89–$159 · Furnace igniter: $199–$299 · Thermostat replacement: $199–$449.
Regional notes: Sun Belt markets run AC-heavy service mixes with higher refrigerant and capacitor volume; Northeast and Midwest markets are heating-heavy with more furnace igniter, heat exchanger, and gas valve work. Adjust your starter list to match your actual service mix before exporting.
Use the PDF as a field reference so techs quote from one consistent source. Use the Excel (CSV) as your editable master — update it quarterly as parts costs and labor rates change.