Visualize availability, track utilization, and schedule jobs faster
Staff Calendar: See Your Team's Schedule at a Glance
Stop juggling spreadsheets and phone calls. The Staff Calendar gives managers a real-time view of who's available, who's overbooked, and where to slot the next job.
The Problem: Scheduling Chaos
Without a visual calendar, scheduling becomes a nightmare:
The result? Wasted time, frustrated staff, and missed revenue opportunities.
The Solution: Visual Staff Calendar
ServiceHub's Calendar View shows everything in one place:
Drag-and-Drop Rescheduling
Drag any job to a new date or different staff member. Confirmation modal shows the change before saving. Save 5-10 minutes per reschedule.
Staff Working Hours & Time-Off
Set regular working hours for each day. Add time-off periods. System warns when scheduling conflicts with availability.
Routing Rules (Auto-Assignment)
Configure rules to automatically assign jobs to staff. Route by service, store, day of week, or balance workload evenly.
Smart Routing & Travel Time
System automatically calculates drive time between jobs using road curvature data. Ensures staff can get to the next job on time.
Manual Dispatch Optimization
Run a one-day optimization to reduce zig-zag routes and rebalance assignments. Preview changes before applying.
Staff Rows
Each staff member gets their own row — see all their jobs for the day, week, or month
Color-Coded Jobs
Blue = Scheduled, Yellow = In Progress, Green = Completed, Red = Canceled
Click to Schedule
Click any empty slot to create a new job with staff, date, and time pre-filled
Staff Filter
Toggle which staff to show — focus on specific team members or view everyone
Multi-Store Support
Switch between locations or view all stores at once
Built-in Utilization Stats
The calendar includes real-time metrics to help you optimize:
Availability %
What percentage of your team's time is still open?
Booked %
How much of your capacity is already scheduled?
Total Jobs
How many jobs are scheduled for the current view?
Busiest Day
Which day has the most jobs? Plan accordingly.
Busiest Staff
Who's carrying the heaviest load? Balance the workload.
How Service Businesses Use the Calendar
Quick Scheduling
When a customer calls, click an open slot to book immediately — no back-and-forth.
Workload Balancing
See who's overbooked and who has capacity. Reassign jobs to balance the team.
Identify Slow Days
Spot underutilized days and run promotions or schedule maintenance work.
Multi-Location Management
Managers with multiple stores can switch views to see each location's schedule.
How It Works
Open Calendar
Click 'Calendar' in the ServiceHub sidebar to see your team's schedule.
Choose Your View
Toggle between Day, Week, or Month view. Navigate with Today/Previous/Next buttons.
Filter Staff
Use the sidebar to show/hide specific staff members. Focus on who matters.
Click to Act
Click a job to view details. Click an empty slot to schedule a new job.
Frequently Asked Questions
Is the calendar included in all plans?
Yes. The Staff Calendar is included in all ServiceHub plans at no extra cost.
Can I see jobs from all my locations?
Yes. Use the store filter to view one location at a time, or see all locations together.
What do the colors mean?
Blue = Scheduled (upcoming), Yellow = In Progress (started), Green = Completed, Red = Canceled.
Can I drag and drop to reschedule?
Yes! Drag any job to a new date or different staff member. A confirmation modal shows the change before saving. Completed jobs are protected from accidental moves.
Can I set staff working hours and time-off?
Yes. Go to Staff → Edit → Working Hours & Time Off. Set regular hours for each day and add time-off periods. The system warns you when scheduling conflicts with availability.
Can jobs be automatically assigned to staff?
Yes! Configure Routing Rules in Booking Page settings. Rules can assign by service type, store, day of week, or balance workload evenly across your team. For mobile teams, it also checks travel time feasibility.
Does it sync with Google Calendar or Outlook?
Not currently. The Staff Calendar shows ServiceHub jobs only. We plan to add external calendar sync in a future update.
Can staff see their own calendar?
Yes. Staff members can view their own schedule. Managers can see all staff schedules.
Stop guessing who's available. Start scheduling smarter.
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